How to Maintain Your Google Business Profile When Using a Co-Working Space

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What is a Co-Working or Shared Office Space?

A co-working space is a professional environment where multiple businesses share office facilities, amenities, and common areas. These spaces provide:

Flexible workspace options
Professional business address
Meeting rooms and facilities
Shared utilities and amenities
Networking opportunities

Are Businesses in Co-Working Spaces Eligible for Google Business Profile?

Yes, businesses operating from co-working spaces can have a Google Business Profile (GBP), but they must meet specific requirements:

Have permission to use the address
Maintain regular business hours
Staff must be present during stated hours
Have proper signage where allowed
Receive customers at the location

Google’s Guidelines for Businesses Using Co-Working Spaces

Address Requirements

Use the exact physical address
Include suite or unit number
No P.O. boxes or virtual offices
Business must be staffed
Must be accessible to customers

Operational Guidelines

Maintain consistent business hours
Staff present during listed hours
Clear signage (if permitted)
Customer accessibility
Professional setup

Avoiding Profile Suspension

Accurate Information

List correct business name
Provide precise address details
Update operating hours regularly
Maintain current contact information
Use accurate business category

Physical Location Requirements

Ensure customer access
Staff presence during hours
Proper reception setup
Clear directional signage
Professional environment

Documentation

Maintain lease agreement
Keep utility bills
Document business licenses
Save mail correspondence
Store signage photos

Best Practices

Profile Management

Regular information updates
Prompt response to reviews
Active post engagement
Photo updates
Service list maintenance

Location Verification

Complete Google verification
Maintain proof of occupancy
Update address changes
Document business presence
Keep contact details current

Additional Considerations

Hours of Operation

List actual staffed hours
Specify appointment availability
Note holiday schedules
Update seasonal changes

Contact Information

Direct business phone
Professional email
Website if available
Response time expectations

Documentation Requirements

Essential Documents

Lease agreement
Business license
Insurance certificates
Utility bills
Mail correspondence

Photo Requirements

External building photos
Office space images
Team photos
Business signage
Reception area

Success Strategies

Profile Optimization

Regular updates
Customer reviews
Photo additions
Post engagement
Service updates

Compliance Maintenance

Monthly audits
Document updates
Policy reviews
Information verification
Contact updates

Remember: A successful Google Business Profile for a co-working space business requires attention to detail, regular maintenance, and strict adherence to guidelines. Keep all information current and accurate to maintain visibility and avoid suspension.

Final Tips

Maintain professional presence
Keep documentation current
Monitor profile regularly
Respond to customer interaction
Stay updated on policy changes

Following these expanded guidelines helps ensure your Google Business Profile remains active and effective while operating from a co-working space, regardless of your business type or size.

Author
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Dale Basilla

Founder at Be Visible Media

Dale is an SEO professional, a self-starter and always hungry for knowledge. In my free time, I play games, scuba dive on weekends, eat out (Japanese & Korean foods) and finds time to help other Filipinos through HOWPO.